View permissions

View permissions let space administrators choose who can manage shared BetterBoard views. Use them to keep team configurations consistent while letting everyone create their own private views.

The setting applies to all shared views in a Jira space. On a multi-space board, the policy comes from the view’s home space: the space where the view was created.

Choose who can manage shared views

You need to be a space administrator to change this setting.

1. Open the Jira space’s Space settings.
2. Under Apps, select BetterBoard.
3. In Shared view permissions, choose who can manage shared views.

Option	Who can manage shared views
Everyone in the space	Anyone with access to the space. This is the default.
Space administrators only	Only administrators of that Jira space.
Space administrators and selected people	Space administrators and the individual people you add.

Changes save automatically. There is no separate Save button on this settings page. If a change fails to save, BetterBoard shows an error and restores the last saved setting.

Spaces keep the default Everyone in the space policy until an administrator changes it. Creating a shared view does not exempt its creator from a later restriction.

Add or remove people

1. Choose Space administrators and selected people.
2. Select the + button (Add people).
3. Search for people and select them. You can add up to 100 people.
4. Close the picker when you have finished. Each change saves automatically.

To remove someone, use the remove button beside their name or deselect them in the picker. Clear all removes all selected people. With no people selected, only space administrators can manage shared views.

Selected people must still have access to the Jira space. Adding someone here does not grant that access. Space administrators retain management access even when they are not listed as selected people.

What management permission allows

People allowed to manage shared views can:

• Create shared views or publish their own private views as shared.
• Rename shared views and save changes to their configuration, including columns, display fields, filters, card colors, and WIP limits.
• Delete shared views and change their shared order in the view switcher.
• Make a shared view private.

Making a shared view private removes it from everyone else’s view list. It becomes a private view owned by the person making the change, even if someone else originally created it. To keep the shared view available, save a separate private copy instead.

Work without shared-view management permission

You can still open shared views available in the space and work with their cards according to your Jira permissions. You can also try changes to filters and display settings for yourself.

To keep those configuration changes, select Save as private view. BetterBoard creates an independent private copy and opens it for renaming. The original shared view stays as it was.

You can continue to create, edit, rename, reorder, and delete your own private views. Publishing one as shared requires shared-view management permission.

Visibility and Jira permissions

Shared-view management, view visibility, and Jira work-item permissions serve different purposes:

• View permissions control who can manage the shared configuration. They do not restrict who can read a shared view.
• Shared or private visibility controls who can see the view. A private view is visible only to its owner, including when other people are space administrators.
• Jira permissions control which work items you can see and which actions you can perform on them. Managing a shared view does not grant access to work items or permission to edit them.

See Board visibility for switching between shared and private views, or Creating and managing boards for view actions.