Board visibility

Every BetterBoard view is either shared or private. Visibility controls who can see the view. View permissions separately control who can manage shared views in a Jira space.

Shared boards

A shared board is visible to everyone who has access to its home Jira space. They can:

• See the board in the board switcher
• View the work items their Jira permissions allow them to see
• Use the board and try their own filters and display settings

Shared boards are ideal for team standups, sprint reviews, triage queues, and any workflow where the whole team needs the same view. Saving configuration changes, renaming, deleting, or changing a shared board’s visibility requires permission to manage shared views.

Private boards

A private board is visible only to you. It doesn’t appear in the board switcher for other team members.

Private boards are useful for:

• Personal filters (e.g. “My open work this sprint”)
• Experimental configurations you’re still testing
• Views combining data from multiple spaces that only make sense in your context

Space administrators cannot see someone else’s private boards. To share a private board, its owner needs permission to manage shared views, then must change its visibility to Shared. It becomes visible to everyone with access to the home space; there is no individual viewer list.

Changing visibility

Select the privacy icon next to the board name in the toolbar, then choose Shared or Private. The change saves immediately.

Only the owner can publish a private board as shared, and they need permission to manage shared views in that space. Anyone with that management permission can make a shared board private, even if they did not create it.

When you make a shared board private, it becomes your private board and is removed from everyone else’s view list. To keep the shared board available, save a private copy instead.

You can also change visibility from the command palette when you have permission — press ⌘K (or Ctrl+K) and search for the private or shared view action. See Keyboard shortcuts for more.

Who can edit board configuration

By default, anyone with access to the space can manage shared views. A space administrator can restrict this to space administrators, or to space administrators and selected people, in Space settings → Apps → BetterBoard.

People without management permission can use Save as private view to keep their own configuration. See View permissions for the available settings and actions.